Access control is one of the most effective ways to protect an office building, yet it is often misconfigured or underused. Many security issues do not come from system failure, but from small mistakes that compound over time. Understanding the most common access control missteps can help organizations reduce risk and improve day to day security.
Leaving Access Permissions Too Broad
One of the most frequent mistakes is giving employees more access than they need. When everyone can enter every area at all times, the system loses much of its value. Broad permissions make it harder to identify suspicious activity and increase the potential impact of lost or stolen credentials.
Access control works best when permissions match job roles and schedules. Offices should regularly review who has access to which doors and adjust those settings as responsibilities change.
Not Updating Credentials When Staff Changes
Employee turnover is a major security challenge. When credentials are not removed promptly after someone leaves the organization, former employees may retain access longer than intended. This creates unnecessary risk and reduces accountability.
Access control systems should be updated immediately when employees leave or change roles. Regular audits help ensure that only active staff members have valid credentials.
Ignoring After-Hours Access Settings
Many office buildings configure access control for daytime use but overlook after hours settings. Employees who need access during business hours may not need it late at night or on weekends.
Failing to restrict access during off hours makes buildings more predictable and vulnerable. Time based permissions allow organizations to limit entry when fewer people are present and risks are higher.
Relying on Physical Keys Alongside Access Control
Some offices use access control systems but still rely on physical keys for certain doors. This creates gaps that are difficult to track. Keys can be copied, shared, or lost without any record of use.
Replacing keys with card readers or mobile credentials improves visibility and control. Access logs provide valuable insight into who entered the building and when.
Poor Reader Placement and Door Coverage
Access control is only effective if it is installed correctly. Poor reader placement, unsecured secondary doors, or improperly configured locks can undermine the system.
Office buildings often focus on main entrances while overlooking side doors, stairwells, or internal access points. A complete assessment helps identify areas where access control should be expanded or adjusted.
Failing to Integrate Access Control With Other Systems
Access control should not operate in isolation. When it is not connected to video surveillance or alarm systems, valuable context is lost. If an incident occurs, security teams may not be able to quickly verify what happened.
Integration allows organizations to see who accessed a door and view related video footage. This improves response and supports investigations.
Improving Access Control Effectiveness
Avoiding these common mistakes helps office buildings get more value from their access control systems. Regular reviews, thoughtful permission settings, and system integration all contribute to stronger security.
Access control is not a one time setup. It requires ongoing attention to remain effective as buildings and operations change. If you want to evaluate your current access control system or address potential gaps, contact Security Force to discuss solutions designed specifically for your facility.